Regulations of the running races

 

Regulation of Raum'AREVA Urban Trail 2010 - will be updated soon for 2011 edition

(does not apply to RAUT 2010 Olympic games)

Nota : this rules are inspired by UTMB 2010 regulations. We thank UTMB organization team to let us use their regulation as a basis for our new event.

 

The Ethics of the Ultra-Trail® 
 

The runners, volunteers, organization and partners are united in the same adventure and share the share the same values: 
 

EQUITY :
The rules were conceived for everybody and therefore are applicable to everybody
No financial incentives, but the same prize for all runners who finish

 

RESPECT FOR OTHERS :
Respect for oneself and for others permits absolutely no cheating of any form
Respect for the volunteers who participate for the pleasure
Respect for the local population who accommodate the race
Respect for the organisation and its partners
 
RESPECT FOR NATURE:
Never drop litter
Respect for flora and fauna
Take advantage, for oneself and one’s companions, of communal transport or car pool
 
IMPARTATION AND SOLIDARITY :
Prioritize assisting anybody in danger or difficulty
Support a charitable association: to put one’s own suffering in perspective & to be aware of one’s privileges
 
EXPLORE YOUR LIMITS:
Learn to know oneself and develop self-autonomy in order to maximize the commitment in respect of physical and mental integrity.

"l'Ultra, is looking for personal resources one didn’t expect to find"
"l'Ultra, is a little pride and a lot of humility"   
Forum d'Ultrafondus
 

REGULATIONS OF THE Raum'AREVA Urban Trail

 

 

ORGANISATION 
 
Areva NP employees working at Olkiluoto 3 site are organizing the 1^st edition of the Raum'AREVA Urban Trail with the support of Rauma municipality, Rauman police, and various volunteers from local sport clubs.
 

EVENTS
 
 The Raum'AREVA Urban Trail is an event, the essence of which is to offer several events deep in the countryside, making use of the well trodden paths of the region of Rauma. Each event is run in one stage, at one’s own speed, but within a time limit.
- RAUT – long race for individual runners: around 58km, starts from Aijansuo area, 10 hours maximum,
- RAUT – long race for relay team: around 58km, starts from Aijansuo area, 8 hours maximum,

- RAUT – short race : around 12,5kms, starts from Aijansuo area, 2 hours maximum

CONDITIONS OF PARTICIPATION 
 
To participate, it is essential:
- To be fully aware of the length and peculiarities of the race and be sufficiently trained for it
- To have acquired, prior to the race, a real capacity for self-sufficiency which permits the management of problems induced by this type of course, and notably: 
         - to know how to face, without outside help, climatic conditions which can become difficult (rain, wind)
         - to have the know how to face the physical and mental problems as a result of extreme fatigue, digestive problems, articular and muscular pain, minor wounds…...
- To be fully aware that it is not the role of the organization to  help a runner to overcome these problems
- To be fully aware that for such an activity in the countryside security depends on the capacity of the runner to adapt to  the problems encountered, or envisaged.

 

SEMI SELF-SUFFICIENCY
 
The individual principle of racing in semi self-sufficiency is the rule.

 

In particular :

 

1) Each runner of 58kms – individual race - must have all his obligatory equipment with him at all times during the race (see paragraph EQUIPMENT).  He transports this equipment in a pack marked at the distribution of race-bibs and it must not be changed during the course. 

 

2) Refreshment posts have been supplied with drinks and food to consume on the spot.
Only plain water (excluding other drinks) is destined for filling-up water bottles or bags. Each runner makes sure to have, at the start of each refreshment post, the quantity of water and of food necessary for them to reach the next refreshment post.

 

3) Personal assistance by the family is only tolerated at the refreshment posts, in the zone specifically reserved for this purpose and at the discretion of the chief of post. This assistance can only be given by one person, without special equipment other than a pack with a maximum volume of 30 litres. All professional assistance (team or professional trainer, doctor or other persons in the medical profession, para-medics...) is strictly forbidden.

 

The remainder of the refreshment post is strictly reserved for the runners. You must follow the path scheduled inside the refreshment post if you would like to stop.

 

4) It will be forbidden, to be accompanied during all or part of the race by a person not enrolled, outside the tolerance zones indicated close to the refreshment posts. 

 

ENROLMENT CONDITIONS

 

The 58kms race for individual runners is open to anyone, man or woman, born in 1992 or before (categories hopefuls to veterans), graduates or not.

The 12,5kms and 58kms relay race are open to anyone, man or woman, born in 1995 or before (categories hopefuls to veterans), graduates or not.

The Olympic games are open to any children born between 1995 and 2006.

 
ACCEPTANCE OF THE REGULATIONS AND OF THE ETHIC OF THE RACE

Taking part in the Raum'AREVA Urban Trail involves accepting without reservation the current regulations and the ethic of the race as published by the organization.

 

A special little bag for collecting one’s rubbish is handed out to each runner with their race number. Any runner seen throwing his rubbish on the course will be penalized.

 

It is imperative to follow the paths as signposted, without short-cutting.

 

Dustbins have been placed in large numbers at each refreshment post and must be imperatively used.

 
 
ENROLMENT 
 
Enrolment fees :
Enrolment exclusively on the Internet and secured payment by banker’s card or e-payment to Raum'AREVA Urban Trail organization :

- olympic games for children => free

 

- 12,5kms run registration before 15.05.2010 => 15€

- 12,5kms run registration from 15.05.2010 to 05.06.2010 => 20€

- 12,5kms run registration on 12.06.2010 => 30€

 

- 58kms run for individual,  registration before 15.05.2010 => 25€

- 58kms run for individual,  registration from 15.05.2010 to 05.06.2010 => 35€

- 58kms run for individual,  registration on 12.06.2010 => 45€

 

- 58kms run for teams,  registration before 15.05.2010 => 40€

- 58kms run for teams,  registration from 15.05.2010 to 05.06.2010 => 50€

- 58kms run for teams,  registration on 12.06.2010 => 65€

 
Engagement fees include all the services described in the present regulations.
 
The registration for any of these races is firm and final and it is not possible to change races.
 
 
GUARANTEE OF ENROLEMENT CANCELLATION 

The object of the guarantee is to enable reimbursement of the fees incurred for the enrolment to one of the three races in the case where a runner asks to cancel his enrolment because of the following events:
- an accident, a serious illness or the death of the runner himself/herself.
- a serious illness necessitating hospitalization or a death one’s spouse or common law husband/wife, one’s parents or one’s children in the first generation, this in the thirty days preceding the event.
In the case of an accident or serious illness to the runner, it is necessary to furnish a medical certificate attesting to the contra-indication to taking part in the race. Any other cause of cancellation must be justified by a certificate delivered by the competent authority. Conditions of indemnity: Any demand for reimbursement must reach us accompanied by the medical certificate, at the last in the 10 days following the event. The demands are treated in the two months which follow the event.

 

Registered teams are allowed to have a runner who will run 2 legs instead of 1 in case of serious illness of one of the 6 registered runners, only if no other back up runners is available.

 

 

CANCELLATION OF AN ENROLMENT 
 
Any enrolment cancellation must be made by e-mail or by registered mail. No withdrawal can be recorded by telephone or fax. 
 
In the case of cancellation for a cause described in the paragraph above, the competitor can make his guarantee of enrolment cancellation function by sending us with his letter of withdrawal the necessary document (see above paragraph).
 
The reimbursement of money paid at the enrolment can only take place under the following conditions:
 

Send date Amount                    Reimbursed, in % of the amount

                                                 of the enrolment (ex additional fees)
Before May 15                         60%
From May 15 to June 05          50%
After June 05                          40%

 

After June 10 no reimbursement can be made.
 
No exchange of race number is possible.
 
 
EQUIPMENT 
 

There is no mandatory material for runners of 12,5kms race and relay runners of 58kms relay race.

Obligatory material for individual runners of 58kms race:

• mobile phone

     (put in one’s repertoire the security numbers of the organisation, keep it switched on, do not hide one’s number and do not forget to set off with recharged batteries)

• stock of water minimum 1 litre,
• food reserve

• cap or bandana.

 

Very strongly recommended 

• survival blanket,
• whistle,
• adhesive elastic band enable making a bandage or a strapping (mini 80cm x 3 cm),
• protective raincoat for bad weather,
  
If you decide to use sticks, you must keep them throughout the whole of the race.

RACE NUMBERS

 

Each race number is handed out individually to each runner on the presentation of an identity card with photo.
 
The race number must be worn on the chest or the stomach and must be permanently and fully visible throughout the entire race. So it must always be positioned over any clothing and cannot in any case been fixed onto the back or a leg. The name and logo of the sponsors must neither be modified, nor hidden.
 

The race number is the pass necessary to get to the shuttles, refreshment posts, nurses, showers,…Except in the case of refusal to comply with a decision taken by a race official, the race number is never withdrawn but in the case of retirement it is deactivated.

A present is handed out to each runner at the time they return their race number.

RESCUE AND MEDICAL ASSISTANCE 

 

First aid post is positioned at start line, Aijansuo stadium.  Due to the "star shape" of the 58kms path, first aid rescue can be called in case of need and be on spot in the next 15 minutes. 
 

If it appears that a runner is in difficulty or seriously injured to call for assistance :  
- telephone the course controller
- ask another runner to alert the first aiders

 

It is essential that each runner helps anybody in danger and alerts the aid point.

 

Do not forget, that due to the problems related to the environment and the type of event, one might have to wait for assistance for longer than anticipated. Your security, therefore, depends upon the quality of the materials that you have in your pack.

A runner calling on a doctor or a rescuer submits himself to their authority and undertakes to accept their decisions. 

 

The first-aiders and officials doctors are especially authorised :

- to put any competitor out of the race unfit to continue the event (by invalidating the race number).

- to evacuate the runners whom they judge in danger by any means at their disposal.

  

If for any reason it is impossible to make contact with the course controller, you can call the rescue services direct ( especially if you find yourselves in a zone « emergency only ») :
- 112
 

CONTROL POST AND REFRESHMENTS POSTS 
 
A control is carried out on the arrival of any rescue or refreshment post. 

Mobile control posts are set up in places other than the rescue and refreshment posts. Their position is not communicated by the organization.

 

Only the runners carrying a visible and duly controlled race number have access to the refreshment posts.

MAXIMUM AUTHORISED TIME AND HOUR BARRIERS
 

The maximum time for the event, for the totality of the course, is fixed at:

- RAUT – long race (58kms) for individual runners: 10 hours maximum (minimum speed = 6kms/h),

- RAUT – long race (58kms) for relay team: 8 hours maximum (minimum speed = 8kms/h),

- RAUT – short race (12,5kms) : 2 hours maximum (minimum speed = 6kms/h)

 

 

58kms relay race : In order to not penalize a whole team if one of its runner reach a time limit, we will ask the next leg runners to start their leg at the latest at :

-          leg 2 : 11:45

-          leg 3 : 13:00

-          leg 4 : 14:30

-          leg 5 : 15:20

-          leg 6 : 16:15

The sum of actual leg completion time will be used for ranking. That means that official result might be over 8h for some relay teams.

 

 

Any competitor put out of the race and wishing to continue his course can only do so after having returned his race number, at his own responsibility and in complete autonomy.

 

In the case of poor meteorological conditions and/or for reasons of safety, the organization reserves the right to stop the event underway or to modify the hour barriers. 
 

SHOWERS
  

It is possible to take a hot shower, only at the arrival.

 

WITHDRAWAL
 
58kms races :

Except for injury, a runner must not retire anywhere else other than at a control point. He must therefore warn the person in charge of the post, who definitively invalidates his race number. The runner keeps his invalid race number because it is still his pass for shuttles, meals,…

  

If you retire before a control point, going back and meeting with the closers, they invalidate your race number. The runner is then no longer be in the control of the organization.

 

 Repatriation of runners who withdrew might be arranged by organization with shuttle vans.

 

PENALTY - DISQUALIFICATION

 

Race officials present on the course, and those in charge of different control and refreshment posts are authorised to uphold regulations and to immediately  impose a penalty for non-respect, based on the following chart :

 

BREACH OF RULES	PENALTY – DISQUALIFICATION
Taking a serious shortcut	Penalty 30 min
Not a serious shortcut but one away from any path or via a closed shortcut	Penalty 10 min
Lacking obligatory (only for individual runners or 58kms race) safety equipment (no minimum water supply of 500 ml right after a food and drink point, no food supply, no mobile phone)	Immediate disqualification
Throwing away rubbish (voluntary act) by a competitor or a member of their team	Penalty 1 hour
Not respecting people (organization or runners)	Penalty 1 hour
Not helping someone in difficulty	Penalty 1 hour
Cheating (eg: using transport, sharing race number,…)	Immediate disqualification
Recognized dangerous attitude (e.g.: sticks with unprotected points pointing at the runners or the spectators)	Penalty ¼ hour
Not passing through a control point	Depending on the Race Jury
Refusal to comply with an order from race control, from a race official, from a head of post, from a doctor or from a rescue worker	Disqualification
Departure from a control post after the hour limitation	Disqualification

 

Any other breach of the rules will be the object of a sanction decided on by the Race Jury.

 

COMPLAINTS
 
All objections must be in writing and lodged with the course director, within two hours of the arrival of the runner concerned. 

EVENT JURY 
 
This is made up of: 

- a representative of the runners
- the course director
- and relevant people chosen for their competences by the president and course director

The jury is authorized to give a ruling in the time compatible with the imperatives of the race on all the objections lodged during the event. The decisions will be without appeal.

 

 
MODIFICATIONS TO THE COURSE OR TO THE HOUR BARRIERS; CANCELLATION OF THE RACE

 

The organization reserves the right to modify at any moment the course and the positioning of the rescue and refreshment posts, without warning. 
 
In the case of too unfavourable weather conditions  (important amounts of rain, strong risk of storms) the Start can be delayed for a maximum of two hours, after which, the race is cancelled.

In the case of poor meteorological conditions, and for reasons of safety, the organization reserves the right to stop the event underway or to modify the hour barriers.

 

Any decision will be taken by the event jury.
 
 
INSURANCE 
 
Civil responsability :
The organiser has taken out a civil responsability insurance for the duration of the event. This civil responsability insurance guarantees the financial consequences of its responsability, of that of its officials and of the participants.

 
RANKINGS AND REWARDS
 
For the 3 races, only the runners or teams arriving at the finish line (Aijansuo stadium) are ranked.

For each race, a general classification scratch (mixte), and a classification for each category man and woman are established and rewards will be given to :  

 

-          12,5kms : 3 first runners (men or women), 3 first women (not already rewarded in the scratch classification), 3 first men

-          58kms – individual : 3 first runners (men or women), 3 first women (not already rewarded in the scratch classification), 3 first men (not already rewarded in the scratch classification)

-          58kms – teams : 3 first teams (men, women or mixte), 3 first women teams (not already rewarded in the scratch classification), 3 first men teams (not already rewarded in the scratch classification)

 

Any runner crossing the finish line at the end of one of the 3 running races will receive a Raum'AREVA Urban Trail finisher T-shirt.

 

INDIVIDUAL SPONSORS

Competitors who are sponsored may only have the sponsor's logos on their clothing or equipment used during the race. All other publicity accessories (flags, banners ) are forbidden at all points of the race including at the finish.

 

PICTURE COPYRIGHTS 
 
Every competitor gives up expressly their claim on picture copyrights during the event, as he/she gives up any recourse contrary to the organizer and to the official sponsors for the use made of his/her image.

 

 

IMAGE RIGHTS

 

Every competitor gives up expressly any claim over image rights during the event, as they give up any recourse running counter to the organizer and to his sponsors authorized for the use made of his image.

 

Any communication about the event or use of pictures of the event must be made respecting the name of the event and with the official agreement of the organization.